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Document Rejection
- Names not appearing the same throughout the document. (IC 36-2-11-16)
- Names not typed or printed identically to the signatures that they are associated with. (IC 36-2-11-16)
- Name of person preparing the document is missing. (IC 36-2-11-15)
- An address for all of the grantees is missing. (IC 32-21-2-3)
- Incorrect recording fees. (See I.C. 36-2-11-6 on the handling of overages.) (IC 36-2-7-10)
- Name of company and/or title of officer missing at point of signature.
- Cross reference, either volume and page or document/instrument number, to original document missing, or obviously in error.
- Signature or printed name missing. (IC 36-2-11-16)
- Legal description missing or obviously incomplete or in error.
- Reference number of a recorded Power of Attorney not on the document if it is being signed by a Power of Attorney or Attorney in Fact. Document must include the cross-referenced POA instrument number on the first page, OR the POA must be recorded along with (prior to) recording of a document signed by attorney-in-fact. (IC 30-5-3-3)
- Acknowledgement or Notary information is missing or incomplete. (IC 36-2-11-16, IC 33-42-2-9)
- Real estate legal description is not in the county where it is being recorded.
- Auditor’s transfer stamp missing. (IC 36-2-11-14)
- Sales disclosure stamp missing (County’s discretion -- some Counties don’t use Disclosure stamp)
- Court documents must have the Judge’s signature and be file stamped by the Clerk of the Courts.
- Affirmation statement missing, or not signed by individual. (IC 36-2-11-15)
- No Document date, or document not dated by Grantor (mortgage). (IC 32-29-1-5)
- Document is not totally legible (IC 36-2-11-16)
